Whilst Sands Groups run largely independently from head office and usually in a fairly informal way, it is vital that they are seen to be a part of the charity as a whole and operating within a given framework.

The introduction of the Sands Group Constitution in 2006 helps to achieve this. As a charity we have always had a Constitution for the organisation as a whole but this new document clearly states the aims and organisation of Sands and its relationship with its Groups in modern day language and follows the models of best practice set by the Charity Law Association and Charity Commission.

Procedure to adopt the Group Constitution

• Contact Group Services manager, Sue Hale, on 0870 6520 443 with details of the geographical area the group covers and the hospitals you link with
• Sue will then send you 2 copies of the Sands Group Constitution in your group's name. Check the details to ensure they are correct.
• Your Sands Group Constitution must be presented to an AGM (Annual General Meeting) of the members of your group. At least 3 members must be present at the AGM
• A vote should be taken and if in favour then the minutes of the meeting, recording the vote, should be signed by the Chair.
• The Sands Group Constitution should be signed and dated by the Chair.
• A copy of the signed minutes from the meeting need to be sent to Sue Hale, Group Services Manager, Sands, 28 Portland Place, London, W1B 1LY.

If you have any queries regarding the process or there are any concerns from the group please do not hesitate to contact Sue Hale, Group Services Manager on 0845 6520 443